Update: 10-16-24

by | Oct 16, 2024 | Construction, For Owners, News

Owners, 

Our dedicated staff went above and beyond following the effects of Hurricane Milton.  Many of the rooms had water in them.  Furnature had to be removed, water removed, and then all of the carpet was shampooed.  Even though some of our staff had to deal with damage at their own homes, they got the resort back up and running on Friday, just days after the storm and allowed folks to start checking in the next day.

Many have if there was damage to the pool deck area.  The fencing that goes around the pool equipment was damaged and will have to be replaced.  Water got under some of the pavers on the pool deck.  Those will have to be taken up and the sand re-packed.  We are working with our contractor to find out why water got under them.  We were quite fortunate overall.

The construction continues and this Friday, contractors will start the rebuild of the parking lot where it was damaged by the previous hurricanes.

Additionally, we are getting work started following our milestone inspection.  We will provide updates on these items as they get underway.

Update: 10-11-24

by | Oct 11, 2024 | For Owners, News

From our resort manager:
I know many of you are waiting for an update regarding the reopening of our resort.  The Tropic Shores staff is working extremely hard to get your resort back open tomorrow, but we took on a great deal of water intrusion in rooms from Hurricane Milton.  Some rooms will be damp, musty, and will have an odor, even once we do reopen.  Unfortunately the two bedroom units were hit the worst, so we may have to ask that you move to a one-bedroom.  You do have the option to change your week for a different week, but it will be based on availability until the end of January, 2025.
Please email the resort manager at manager@tropicshoresresort.com or front desk manager at ekirk@tropicshorestesort.com if you would like to cancel your reservation and move it to another time.
Thank you for your patience and understanding.
Update from the Board:  Many have asked about the sea wall and pool deck.  The staff has consontrated on getting the resort open, so they have not had a chance to do a thorough inspection of the outside of the resort; however, it appears that the seawall, and pool deck have not suffered any significant damange.
The fencing around the pool equipment was damaged, but in the scale of this situation, that is a small matter.  For those who were concerned about the pool deck, it is fair to say that we seem to have done well.  As far as moving forward with completion of the project, there is little doubt that the companies doing the work for us will have their own issues; thus we ask for everyone to understand that we can only control so much of this process/situation.  The Board will do its best to move everything forward as quickly as possible.

Hurricane Milton Update: 10-10-24

by | Oct 10, 2024 | For Owners, News

Our manager is in the building and has started to assess some of the damage. There are many rooms with water intrusion and AC’s that are out. Currently it is not safe to allow owners to check back in on Friday.  We apologize for any of you who are staying into the next week with us. We will try our best to reopen on Saturday, but again, please keep checking the website and or Facebook for updated information.  Please do not call for updates as our staff would rather spend time getting the resort ready to reopen than fielding phone calls.

Thanks.

Hurricane Milton

by | Oct 8, 2024 | For Owners, General, News, Reservations

Safety is number one for our owners, guests, and employees! With that said, due to Hurricane Milton, there is a MANDATORY EVACUATION order starting at 8AM on Wednesday morning 10/09/2024 for all areas east of the Intercoastal Waterway (all of beachside) issued by the Volusia County Emergency Management. Because we are under the mandatory evacuation Tropic Shores will be closed until further notice starting at that time.
Bridges close once sustained winds of 39 mph are reached so those at the resort please respond as soon as possible because evacuation routes will be congested.
 
PLEASE DO NOT CALL staff or the front desk for updates! We will try to get up to date information out via e-mail, our website, and/or Facebook page as time, weather, and communications allow.
 
PLEASE keep our staff and their families in your prayers as we navigate yet another challenging time.
For latest information regarding closures please visit the Volusia County Emergency Management website or download their app:
 
 
There are shelters open and you can find them here: www.volusia.org/PIN
 
Thank you,
 
Tropic Shores Management and Board of Directors.

Update: 9-15-24

by | Sep 15, 2024 | Construction, For Owners, News

Owners,

The Board of Directors just had its bi-monthly meeting on September 14, 2024.  Draft minutes from this meeting can be found on the website’s Owners’ page.  Along with this, the Board wanted to provide an update related to the construction progress and other matters related to TSR.

Many may have noticed that progress on the pool deck has seemed to stop recently.  This has been the case, unfortunately.  A new gas line is required for the pool and hot tub heaters as well as the new gas grills.  It took the fire marshall of Daytona Beach Shores 7 weeks to approve our permit!  Our intent was to have the pool and hottub walls completed.  Upon doing this, we must fill both with water so the sealant being placed on the surface does not dry and crack.  Unfortunately, the pool inspector notified us that we can’t put water in either until the divider wall and fence are installed between the parking lot and pool area.  Basically, the entire area must be enclosed before water can be added.  As such, we have to build the divider wall and install railing (as well as a gate built to a specific height) before we can add water to the pool and hottub.  On Friday, September 13, we received the permit for this work.  Again, it took 7 weeks to get this permit.

During this process, our staff and Board have been working hard to keep things moving.  Working with multiple governmental agencies is beyond frustration.  There have been times when their requirements completely conflict with one another.  We continue to make progress though.  Our next steps are to build the retaining wall and install railing so we can have the pool and hottub completed.  Additionally, we will have the parking lot repaired/rebuilt.

On top of all of the construction, we learned that our roof needs to be replaced.  We were supposed to be provided with 4 bids; however, only one company actually submitted a bid.  We continue to look for additional bids.

Recently, we received the results from our milestone inspection.  You may remember that the State of Florida passed legislation requiring all condos to go through a milestone inspection.  The State requires that anything identified as needing repairs must be addressed and must be fully funded in our reserves.  There were some items identified, and fortunately, the list was not terribly extensive.  We are getting some additional bids for certain items, but we should be fully funded for these.  We have received four bids from companies to do this work, but only two of them can start work this year.  The Board continues to look at this and should vote on which company we will go with some time this week.

There are additional matters that are typical for daily operations that the Board and staff continue to address as well as others that pop up and must be taken care of.  We want our owners to know that we (the Board and staff) continue to work on these matters each day and will keep our owners updated.  Please be patient and polite with our staff as they are doing everything they can.

Update:

by | Aug 19, 2024 | Construction, For Owners

There has been a great deal of activity at the resort, and we wanted to provide you with an update on some of the items.  Below is a summary of some of the things that have been happening, in no particular order.
  • The fence around the pool equipment is up.
  • The gas line and fire extinguisher are installed.
  • Cameras wires have been run to the poles around the pool as well as the low voltage wire for beach exit and entry gate.
  • Danielle removed all the broken concrete and put in a pile for removal. She also graded the parking lot and got rid of a big pile of sand.
  • The Board met with the gas company again and they are going to come back this week to finish the install according to the Fire Marshall code. They are going to give us the gas flow rate so we can contact TECO to get our upgraded meter changed.
  • Danielle met with our engineer because the heaters, grills, and meter need to be on an engineered drawing.  We should get that this week.
  • We met with our general contractor and their concrete guy to go over everything again.  Our engineer has to redraw the plans because the culvert pipe that goes from catch basin to catch basin is in the way of the divider wall and that part of the wall has to be built differently.
  • We met with the paver person and he will be at the resort today to put back all the pavers.
  • We met with the railing company and went over everything again including the piece we need by the fence. This should be taken care of this week.
  • We are getting bids for the roof because there are places with damage.
  • Our engineer put 4 bids out for the milestone repairs we need. We will have them for the September Board meeting so we can make a decision on that.
  • We are on the list to have the 4 pool cameras installed.
  • All the plumbing and electrical work is done for the pool.
  • The hot tub timer and shut off have been installed.
  • We are going to apply for an additional $150,000 grant from the State but there is no guarantee we are going to get it.
  • We installed two new commercial washers and we now have 2 new commercial dryers for efficiency.
  • We also have and a commercial freezer for our beloved ice cream socials.
  • We applied for the permits for the parking lot repair/rebuild.
  • We ordered the new pool slider door.
  • We have seen delays due to permitting, scheduling contractors, inspections, and approval from various government agencies. 

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Milestone Inspection

by | Jul 8, 2024 | For Owners, News

Florida Statutes
(5) Upon determining that a building must have a milestone inspection, the local enforcement agency must provide written notice of such required inspection to the condominium association or cooperative association and any owner of any portion of the building which is not subject to the condominium or cooperative form of ownership, as applicable, by certified mail, return receipt requested. The condominium or cooperative association must notify the unit owners of the required milestone inspection within 14 days after receipt of the written notice from the local enforcement agency and provide the date that the milestone inspection must be completed. Such notice may be given by electronic submission to unit owners who consent to receive notice by electronic submission or by posting on the association’s website.